Goal Alignment:

• Foster cooperation among state, local, and federal agencies, educational institutions, private industry, and others in the field of Geographic Information Systems (GIS).
• Provide an arena for discussions of relevant GIS issues.

Committee Mission:

• Ensure adequate representation and participation in MGISAC by stakeholder organizations.

Committee Objectives:

• Solicit new members for participation in MGISAC
• Assist the MGISAC Chair and Secretary with tracking of active member participation
• Facilitate membership including nomination letters from the CIO
• Update membership policies as required subject to MGISAC approval

Committee Member Responsibilities: Members will attend and participate in meetings as scheduled, commit time to meet objectives, and generate deliverables as required for the Council. The committee is restricted to MGISAC members. The committee currently consists of:

• Wiley Howell (Membership Committee Chair)
• Current MGISAC Chair
• MGISAC Chair Elect
• Immediate MGISAC Past Chair
• Secretary

MGISAC Membership Roster: The Membership Committee Chair will be responsible for updating the roster of Council members as changes occur.

Meeting Schedule: As required / At the discretion of the Committee or Council Chair.

Policy and Procedures:

Membership

Membership is granted to member organizations or agencies and is not intended to strictly apply to an individual. MGISAC membership shall be classified in one of three ways: “ex-officio” members, “state” members, or “cooperating” members. Members have voting privileges regardless of membership classification. Following a prospective member nomination and confirmation vote by the Council, approved members of the MGISAC shall be appointed by the Chief Information Officer (CIO) of the Missouri Office of Administration Information Technology Services Division (ITSD) in writing by way of letter. Existing members in good standing may be re-nominated during the month of April. All nominations shall be made to the Membership Committee Chair which shall present the nomination to the MGISAC Chair during the monthly Membership Committee report.

MGISAC Member Duties and Procedures

Members of MGISAC are expected to attend and participate in monthly MGISAC meetings as voting members, contribute on relevant committees, and (if nominated) serve as officers. If a member is unable to attend a particular meeting, an officer should be notified of the absence before the meeting and any proxy considerations conveyed to the Secretary for quorum. A member may designate another member as their proxy to attend and vote in the member’s place, or they can send an alternate representative from the member organization. The Membership Committee will monitor attendance and identify members whose attendance is not considered in good standing. In cases of habitual absenteeism, the Membership Committee Chair may recommend membership removal to the MGISAC Chair, non-renewal of membership at the conclusion of the membership term, or request appointment of another representative from the absentee member’s organization.

Representation

MGISAC should strive to have representation from all sectors of the geospatial community including the following:

• federal government agencies;
• state government agencies;
• local government agencies;
• universities, colleges, or other academic institutions;
• public utility organizations;
• Not-for-profit organizations;
• and other regional or quasi-government agencies.

Each organization may have only one voting member on MGISAC. Organizations may be represented by affiliated individuals (example ITSD GIS employee representing a different state agency), but that individual must represent the views of the member organization.

Solicitation of Nominees

All nominations for membership will be forwarded to the Membership Committee for consideration. In most cases, a prospective member will have demonstrated intent to contribute to MGISAC efforts by being a present active participant in the majority of meetings within the previous six-month period. The Membership Committee shall forward membership nominations to the MGISAC Chair resulting in a vote. Voting privileges to newly voted members are granted immediately.

Regardless of membership status, individuals and organizations are welcome to participate at MGISAC meetings or serve on MGISAC committees. Although voting is occasionally necessary and is limited to member organizations, all voices shall be heard.