Minutes for August 9, 2012

Minutes for August 9, 2012

Date: August 9, 2012
Location: Conservation Employees' Credit Union Auditorium, Jefferson City, MO
Time: 9:00 a.m.
1. Call to Order
Meeting called to order at 9:17 a.m.
2. Welcome and Introductions

Missouri Spatial Data Information Service Mark Duewell—excused
USGS Ray Fox—present
OA ITSD GIS Paul Wright—present
SEMA Debbie Briedwell—excused
MoDOT Joe Carter—present
OA ITSD Economic Development Colin Duewell—present
OA Budget and Planning Matt Hesser—present via teleconference
JFMO-EM Renee Robinson—present via teleconference
OA-ITSD Natural Resources Jeff Schloss—present
OA-ITSD Health and Senior Services Tracy Schloss—present
Department of Conservation Tony Spicci—present
OA-ITSD Revenue Beth Struempf—present via teleconference
Washington University in St. Louis Aaron Addison—present via teleconference
SEMO RPC Stan Balsman—present
Great River Associates Josie Bock—excused
Camden County Leslie Chamberlin—present
Missouri Society of Professional Surveyors Joe Clayton—absent
USDA-NRCS Elizabeth Cook—present
Surdex Tim Donze—present (proxy for Josie Bock)
MOREnet David Drum—present
City of Columbia Matt Gerike—present
Northwest Missouri State University Ming-Chih Hung—present via teleconference
Cole County Melissa Johnson—excused
Sanborn Kevin Kuhlmann—present via teleconference
MARC Steve Marsh—present
Jackson County Amber Reynolds—present
City of Jefferson Greg Resz—present via teleconference
MoRAP Diane True—excused
City of Maryland Heights Andy Wagner—present via teleconference
Boone County Jason Warzinik—present
MU Extension/Department of Geography Shannon White—present
Other Attendees
SEMA Alexis Gieseker (proxy for Debbie Briedwell)
DNR Darrell Pratte
OGI Arnold Williams

3. Approval of Minutes
July minutes available on the web site. Motion to approve from White, seconded by Spicci, approved by vote.
4. MGISAC Administration
4.1 Officer Elections — Arnold Williams
Uncontested slate of officers as follows: Chair, Steve Marsh; Vice Chair, Debbie Briedwell; Secretary, David Drum; Treasurer, Leslie Chamberlin; Past Chair, Liz Cook. Motion from Colin Duewell, seconded by Tim Donze, to accept slate of candidates by acclaimation. Approved unanimously.
4.2 Missouri OGI Report — Paul Wright

  • The Aerial photography/LiDAR RFP was forwarded to OA Purchasing for review and addition of standard requirements text (boiler-plate). We have some outstanding questions on scoring that need to be resolved. Once this portion is completed it will be passed back through the Data Development committee for comment. Spicci asked if other states’ efforts had been taken into consideration. Wright gave a list of states. Donze provided extended comment on the difficulty of creating a universal scoring approach. Extended discussion.
  • The changes to the MSDIS MOU are under internal review.
  • Google provided a demo to DHSS. Discussions continue on the purchase of Google products. We are reviewing/evaluating ESRI’s ArcGIS Online.
  • ITSD has developed a hardware scheme for consolidating state GIS servers (OGI, DHSS, DNR, SEMA). This is being reviewed by OGI and will need to be discussed with the CIO. The scheme will provide for load balancing and back-up. Part of this is being implemented immediately to support WebEOC, a crisis management system used by DPS and other organizations. Robinson asked if WebEOC is running yet; no.
  • We lost one of our DNR support staff and are awaiting a response to see if we can fill that position.
  • Working with the Web Development team to look at the enterprise geocoding solution. This would provide geocoding at data entry and also for batch geocoding of existing data.

4.3 MSDIS report — Mark Duewell

  1. Wenbo has built an example LiDAR tiled service that we will be testing in the next two weeks. We hope to display some of this service at the Adv. LiDAR workshop at Wash. U.
  2. Considerable staff time went into dealing with various issues caused by a number of network changes the university made. We learned a lot from these issues and how to more effectively communicate with our IT folks.
  3. Structures project continues with counties in the Northwest now in progress.
  4. We are trying a new online registration application: Eventbrite. Needs some tweaking and has some limitations for customization.
  5. MSDIS will be purchasing two new web servers in September/October time frame with approx. 11TB of storage each.
  6. Several staff will be attending the MAGIC clearing house summit in early October.
  7. The expected August MSDIS report with accompanying fiscal spreadsheet is on the top of my list of to do’s when I return next week.

4.4 Treasurer's report and FY13 Budget — Leslie Chamberlin

Previous balance $21,540.22  
Income None $0.00
Expense GeoTech Camp Sponsorship $475
Ending balance $21,065.22  

Draft Budget

MGISAC 2012–2013 Budget
General Operating Costs
NSGIC Dues $1,000
Web Hosting Fees $125
Outreach Committee
No. Cost Each Total
Regional Workshops 4 $500 $2,000
Advertising/Publicity Materials 1 $225 $225
GeoTech Camp Grant 1 $475 $475
Competitive Graduate Scholarship 1 $1,000 $1,000
Local Government Committee
Research Local Government GIS in the state of Missouri $1,000
Total $4,825

Additional items discussed: Domain renewal (current through November 2014). Will OA be picking up this expense? Conference cancellation insurance. Should that be rolled into the conference budget and managed by Custom Meeting Planners? Council brochure printing. Travel stipend for NSGIC. Should we budget to pay for someone to attend every year?
Motion from Marsh, seconded by Warzinik, to budget $500 for conference insurance. Friendly amendment from Spicci to increase amount to $600. Approved by vote, one “no”. Motion from Marsh, seconded by White, to budget $225 for council advertising and printing costs. Approved by vote. Motion from Tracy Schloss, seconded by Jeff Schloss, to include $2,000 for NSGIC travel funding. Voice vote attempted but vote was too split to determine outcome. Hand count conducted including teleconference participants. Motion passed. Discussion about who should represent Missouri at NSGIC. Motion from White, seconded by Donze, to approve the 2012-2013 budget at $7,650. Question from Marsh about the Competitive Graduate Scholarship item. Suggestion that money goes to 4-H or another group instead. Discussion drifted into how budgeted amounts are actually spent. Friendly amendment from Marsh to recast the scholarship as an education grant program to be defined. Friendly amendment accepted by White. Motion approved, one “no”, one abstain.
4.5 Membership report — Tony Spicci
All members in good standing and no new nominations.
4.6 By-laws — Liz Cook
No activity.
5. Project Updates/Action Items
5.1 Update on Cadastral Mapping Standards and Q&A — Darrell Pratte, DNR
Cadastral Mapping Standards distributed. Overview of sections. A few questions fielded.
5.2 2013 Missouri GIS Conference — Andy Wagner, Aaron Addison
Site for vendor registration in beta. Visited the hotel, very nice. Working on social arrangements.
5.3 September presentation
Matt Hesser has been invited to talk about Legislative Redistricting.
6. Committee Reports
6.1 Data Development — Ray Fox
LiDAR project status: Mo-Grand Project: Discussion on USGS call concerning different tile sizes. Fox will discuss with QA unit. SEMA 2012 projects: No problems reported, data delivered. Mississippi River valley, Perry Co.: Data collected, being processed. LiDAR data shipped on 8/8/2012 to USGS and Iowa DNR. Iowa DNR will process into geodatabase. Imagery project status: St. Louis: Data to USGS for review, EWGW using on-line system. MARC: Data being reviewed, initial assessment is very good. NHD Stewardship status: New edit tools released this week. Critical Structures status: USGS does not plan on supporting structures development in the future. New Initiatives: LiDAR 2013 plans: Stakeholders meeting being scheduled for end of August. Interest remains to upgrade SEMA 2012 collect in Upper Grand and Dunklin to 18.5 cm RMSE, and to acquire additional Lidar in the New Madrid region. Imagery 2013 plans: NGA interest in Jefferson City in 2013. No partners found for EPA collect of Washington County. MDC, NRCS interest in leaf-off imagery, need for a state initiative making it easier for state agencies to budget. Motion from Warzinik, seconded by Chamberlin, to ask MSDIS to increase discoverability of LiDAR data. Discussion. Motion withdrawn. Council asks MSDIS to respond to request to increase discoverability of LiDAR data.
6.2 Homeland Security — Debbie Briedwell
SEMA has been activated since June due to heat. Homeland Security has not met due to activation. Mapping being used in a wide variety of ways to respond to heat and drought. Twenty-five fatalities have been attributed to heat.
6.3 Local Government — Matt Gerike, Melissa Johnson, Leslie Chamberlin, Jason Warzinik
Plan to meet again soon.
6.4 Outreach and Education — Mark Duewell, Shannon White
LiDAR workshop completed. Esri statewide K-12 press releases being drafted. Existing media will work, so you can use your installer at schools, but with the statewide license keys.
6.5 Policy and Legislation — Joe Clayton
No report.
6.6 Strategic Planning — Shannon White
Meeting tomorrow.
7. Liaison Reports
7.1 MAGIC Consortium — Steve Marsh
In process of finalizing contract for 2014 conference. Financial results from 2012 nearly complete. Successful conference; a nice turnaround from the last two conferences. Open call for grant proposals. Planning retreat in September.
7.2 National States Geographic Information Council — Paul Wright

  • The only real update I have for NSGIC is the conference is on September 9 – 13, 2012, Lake Buena Vista, FL.
  • I did pose a question on to the group about bill-back (who was using, how it was developed, how is it working) based on ITSD’s interest in moving that direction in FY15. I received input from a number of states (pro and con) on the idea. MN is using this method as part of their consolidation and provided their plan for implementing.

8. Cooperating Agency/Organization Reports
8.1 NRCS — Liz Cook
Development of web-based GIS platform for field staff has been delayed. Drought relief funds have become available.
8.2 USGS — Ray Fox
No report.
8.3 Missouri Resource Assessment Partnership — Diane True
No report.
8.4 Missouri Mappers Association — Melissa Johnson
Balsman: thought the MMA conference was good, but attendance and vendor participation was down. Conference was the same time as the Esri UC.
8.5 Missouri Society of Professional Surveyors — Joe Clayton
No report.
9. Round table Discussion
White: GeoTech Camp was successful, though attendance was down across all camps.
Fox: have fact sheets on 3D elevation program for distribution.
Chamberlin: users’ group kicking back up with an Esri ArcGIS Online presentation.
Warzinik: Moving to 10.1, having some interesting things coming up.
10. Next meeting: Thursday, September 13, 2012, 9:00 a.m., Conservation Employees' Credit Union Auditorium, Jefferson City, MO
Meeting adjourned at 11:45 a.m.

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