Minutes for October 9, 2014

Date: October 9, 2014
Location: Conservation Employees' Credit Union Auditorium, Jefferson City, MO
Time: 9:00 a.m.
Agenda
1. Call to Order
Meeting called to order at 9:09 a.m.
2. Welcome and Introductions

Ex-officio
Missouri Spatial Data Information Service Mark Duewell—excused
USGS Shelly Silch—present via teleconference
OA ITSD GIS Paul Wright—present via teleconference
State
SEMA Debbie Briedwell, Past-Chair—excused
MoDOT Joe Carter—present
OA ITSD Economic Development Colin Duewell—present
OA Budget and Planning Matt Hesser—excused
Missouri National Guard Wiley Howell—present
OA-ITSD Health and Senior Services Tracy Schloss—present
Department of Conservation Tony Spicci, Chair-Elect—present
OA-ITSD Revenue Beth Struempf—present via teleconference
Missouri Dep’t of Natural Resources Michael Weller—present
Cooperating
Washington University in St. Louis Aaron Addison—excused
SEMO RPC Stan Balsman—present
Missouri Society of Professional Surveyors Joe Clayton—absent
USDA-NRCS Elizabeth Cook, Treasurer—present
Surdex Tim Donze—present
MOREnet David Drum, Secretary—present
Mark Twain National Forest Tom Forbes—absent
City of Columbia Matt Gerike—present (proxy for White)
Camden County Jennifer Gordon—present
Woolpert, Inc. Rick Hammond—present via teleconference
Northwest Missouri State University Ming-Chih Hung—present via teleconference
Cole County Melissa Johnson—present
MARC Steve Marsh—present
Jackson County Amber Reynolds, Chair—present
City of Jefferson Greg Resz—present
MoRAP Diane True—present via teleconference
City of Maryland Heights Andy Wagner—present via teleconference
Boone County Jason Warzinik—present
MU Extension Shannon White—excused
Other Attendees
SEMO Indi Branden
Esri Joe Eckmann
SEMA Alexis Geiseker (telephone; proxy for Debbie Briedwell)
MSDIS Lindlie Haithcoat (for Mark Duewell)
MU Tim Haithcoat
Geospan Bob Ford (telephone)

3. Approval of Minutes
September minutes available on the web site. Motion to approve from Marsh, seconded by Spicci, approved by vote.
4. MGISAC Administration
4.1 Missouri OGI Report — Paul Wright

  • National Urban Search & Rescue Response System (US&R) – The Missouri Task Force GPS protocol has now been adopted by the National Urban Search & Rescue Response System. US&R Program Directive 2014-013 – Search Operation Data Collection and Reporting Standards will require all US&R Task Forces to utilize GPS/GIS in their field efforts. This will greatly increase the accuracy of their missions and allow for time sensitive information to quickly be shared during operations.
    Debbie Briedwell worked with the Missouri Task Force One in developing their search protocol, and was the only non-federal member of the FEMA Search Standards Ad Hoc Working Group, the group that modified the Missouri practices and created these new standards for all the Task Forces.
  • Chemical Site Map – The Missouri State Emergency Management Agency (SEMA) requested ITSD-GIS to provide a web map that provides buffer analysis for chemical sites in the State of Missouri. That project was completed some weeks ago. Recently the DNR Emergency Environmental Response (EER) team requested a demonstration of the chemical site risk map at their quarterly in-service meeting. The demo was given on 9/16/14 and was received with glowing remarks. The EER group was added into the configuration file for security authentication and is now able to access the map.
  • DHSS/CDC Site Visit – The CDC traveled to Missouri the week of 8/25/14 for their yearly public health emergency preparedness site visit. ITSD-GIS was asked to give an overview of the GIS products developed to meet grant deliverables. ITSD-GIS demonstrated maps created during emergency activations, vulnerable population maps, demographic reports and the recently completed chemical risk map. The CDC were very pleased with the developed products and are considering using ITSD-GIS as an example for Congress to show how the grant money is being used.
  • ESRI Contract – The ESRI software/services contract extension expired 9/30/14. OGI contacted purchasing management about the issues continuing to provide extensions vs. providing a new contract. This has been moved to a high priority item. Purchasing is targeting 10/10/14 for completion of the new contract.
  • Server Review and Consolidation – Our new central OGI production server should be ready for operation in the next few days. The old server will be decommissioned after 30 days. The server used for the Redistricting effort has now been decommissioned.

Wright and Williams have been speaking to other department heads about GIS and GIS services. This has led to requests for more information.
Question from Johnson about the status of a statewide flight. Wright said there is no information whatsoever.
Discussion about the status of the Esri contract and how to avoid these delays in the future.
4.2 MSDIS report — Mark Duewell

  1. GeoPortal: MSDISWEB-MST (Rolla) is waiting on the University’s DOIT team to create an ISAM exception for the Geoportal email (and other elements – MSDIS feedback for one) to go into final testing. They assure us it is going to happen any day now. All other services have been drafted and tested.
  2. Broadband “Structures” Project: Final review of the “Structures” project data is taking longer than anticipated. There are just Jefferson and St. Louis County to do then the project will be finalized. It is slipping the workload for drafting the 2007-2009 2′ Imagery for the State into the GeoPortal. Then we’ll also begin work on shipping the final “Structures” data sets to each RPC and making the data available via MSDIS. I will be presenting on this project at the Kansas Association of Mappers Conference in October.
  3. The “Tall Structures” project moves on apace. There are currently 8 interns working on this project at various times. The beginning of the school semester is always a difficult time for students to reconcile their schedules with our work – it’s always hit or miss for a few weeks until their schedules settle down.
  4. Expect additional new data sets/services to go up in the upcoming months. St. Louis County aerial imagery for one.

Request from Reynolds to re
4.3 Treasurer's report — Liz Cook

Income Refund of sales tax $1.16
Ending balance   $20,719.68

4.4 Membership report — Tony Spicci
All memberships have been renewed. Next renewal period in June. A number of members have attendance issues and have been notified.
4.5 By-laws — Tony Spicci
None submitted
5. Project Updates/Action Items
5.1 Cadastral Standards Update — Amber Reynolds
Cadastral standard is “parked”. Letter requesting standard to proceed to be sent to the Department of Agriculture tomorrow.
5.2 GIS Day — Paul Wright
Event Information
Date: Wednesday, April 22, 2015, 9:00 AM-Noon
Location: Capitol Building, Rotunda, 1st Floor
Format: Booths/displays; electrical and internet have been requested.
Submission for Available Tables
We will be sending out instructions for submittals from interested organizations/groups for the 5 available tables. MGISAC GIS Day committee members will review the submissions and determine which groups will get the space. The selection criteria will be based on topic and ensuring variety. The displays should demonstrate how geospatial technology is currently being used to benefit Missouri, or perhaps how it has been beneficial in a particular situation recently (for example Emergency Management).
We hope to reach legislators, students and others who may be touring the Capital to show the value of GIS to the state.
6. Committee Reports
6.1 Data Development — Liz Cook, Jason Warzinik
Getting committee restarted following Ray Fox’s retirement. Hoping to start an imagery acquisition project. MARC is getting delivery of its flight imagery beginning tomorrow. Discussion about delays in project. Wagner: St. Louis 2014 imagery is in the process of being delivered. Feedback is that it turned out great. EWGW has announced at 2015 flight.
6.2 NG911 Addressing — Steve Marsh
Marsh met with Sarah Lynn Hayes last week to discuss reports coming from the Kansas 911 coordinating committee readiness assessments. MARC area reports were delivered last month. No action or drive to accomplish anything in Missouri because there is no funding. Missouri remains the only state in the nation that does not surcharge mobile devices for 911 services. Resz: what is good for 911 is good for GIS. Spicci recommends participating in the NSGIC effort. Discussion and history of how Missouri got here.
6.3 Local Government — Melissa Johnson
Will make one more effort to complete survey. Need to complete their portion of strategic planning.
6.4 Education — Shannon White
The GIS Education committee met yesterday. In attendance were Ming Hung, Stan Balsman, Joe Carter, Joe Eckmann, Paul Wright, Rajiv Thakur, Matt Gerike, Shannon White, and Kayla Flamm. We have 3 new folks express interest in joining the committee (Dr. Rajiv Thakur of Missouri State University-West Plains, who was able to attend, Dr. Indi Braden of SE Missouri State and Ken Olive of Missouri Mappers/Camden County). Unable to attend: Debbie Briedwell
We discussed the purpose (or mission) of our committee. It was decided the education committee will be focused on K-20 GIS education efforts which would include K-12 public and private schools, youth serving organization (i.e. Scouts, Boys & Girls Clubs, 4-H etc; Community Colleges and Institutions of Higher Ed in Missouri Our role with community colleges and higher ed institutions would be more of a coordination effort as we have no influence on institutional policies at this time. In addition to serving as the MGISAC Education committee this group will also serve as an advisory committee to the Missouri Geographic Alliance and the 4-H Geospatial program, which enables us to leverage the resources of those 2 organizations.
We also began talking about the measureable goals & tasks we want to accomplish between 2015-2018. Many ideas were brainstormed. Below is a brief overview of what was considered Further details will be found in the detailed notes on the MGISAC education page once reviewed by the committee.

  • In 2015 MGISAC Education Committee will exhibit/present at 2 education-related conferences to build K-20 GIS capacity in MO (Shannon and Paul Wright will take the lead on identifying the key conferences in education in MO)
  • Establish an MGISAC award focused on K-20 education (the details of this will be refined and discussed with the conference committee)
  • Advertisement of all GIS Education opportunities through as many communication avenues as possible, and asking MGISAC members to share these opportunities with schools, educators and programs locally. (responsibility of all)
  • Establish a MO GeoMentor map in 2014-2015 (Ming will take lead and Shannon/MGA Staff will help provide necessary information)
    Identify GIS/Geography education “friendly” legislators (Rajiv Thakur will take lead)
  • Identify people/sectors who use GIS (or spatial thinking, location analysis) in MO to interview and create 1-3 minute videos for career awareness and points of interest (can be used by students, educators and also awareness building. (Joe E and Stan will begin creating the list of sectors we want to identify individuals from)
  • Create an MGISAC Internship page with resources for potential employers to post to and to provide resources for students seeking internships. (Joe Carter to take lead and talk with Jason and web committee).
  • There were many more ideas but we narrowed our focus to those above.

Next meeting will be: Tuesday January 6th at 11:00 am – conference call to check-in to see where everyone stands on the items assigned/discussed – MGISAC will be the 8th We agreed on meeting quarterly with the possibility of face-to-face meetings approximately every 6 months.
Other things to report on Education

  • Esri Kansas City will be hosting an “ArcGIS Online Teacher Meet Up” next week on Wednesday, Oct. 15 from 5:30-7 p.m. for K-12 teachers. Come set up your ArcGIS Online license and learn best practices for GIS in the classroom. It’s free, but they ask you register by Friday at this link.
  • The MGA Annual Conference will have an entire track on GIS and geospatial technologies at our MGA Annual Conference, which will take place November 8 on the University of Missouri campus in Columbia! Here’s the registration link.
  • Geography Awareness Week and GIS day are coming up the week of November 16-22 (Wed the 19 is GIS day). This year’s theme is “The Future of Food”
  • Geography Awareness Week and GIS Day proclamations were sent out at the end of September by the Missouri Geographic Alliance staff. They were sent to every county and the City of St. Louis. If you would like us to send one to a municipality please contact mga@missouri.edu with that request. We will need to know who to direct it to and who will sign it (title not necessarily name as we can keep those in template format for years to come).
    The ones that have been signed and returned as of October 8, include the following counties:

    • Callaway County
    • Harrison County
    • Moniteau County
    • Nodaway County
    • Pemiscot County
    • Pike County
    • Polk County
    • Putnam County
    • Schuyler County
    • Ste. Genevieve County

6.5 Outreach — Colin Duewell, Tim Donze
Duewell: Half-full for LiDAR workshop in Cape Girardeau on November 5th. Collecting surveys from SEMO GIS symposium. Donze: LiDAR workshop speaker and topic list is mostly complete.
6.6 Marketing and Communications — Jason Warzinik
Will send Doodle poll soon for strategic planning meeting. Have been updating the web site with events on the calendar.
6.7 Policy and Legislation — Joe Clayton
No report
6.8 Strategic Planning — Matt Gerike
Sent committee tasks to chairs following the August meeting where council vision, mission, etc. were adopted. Do not have all responses back and so do not have anything to present at this meeting. Anticipating November presentation. Questions about aligning goals to budget requests.
6.9 2015 Missouri GIS Conference — Mark Duewell

  • Registration will be $225.
  • The budget is finalized but will simply be a guide – items like education are heavily dependent on turnout and we may need to adjust that line item. Food has still to be finalized too.
  • I plan on observing KAM’s deployment of a “free” mobile conference agenda (similar top MAGIC’s Guidebook) to see if it would be a good fit for our upcoming conference.
  • October will be a big month for the steering committee – in this month we need to kick off Awards nominations, Program Presentation submissions, Workshops need to be finalized (I hope David jumps in here and makes a plea for instructors to cover our topics). We have 6 breakout rooms as opposed to the usual 5 and that’s not including the Bora-Bora Executive room – so we have some room to plan for.

Johnson: a separate email seeking nominations for the Lewis and Clark award will be sent.
7. Liaison Reports
7.1 MAGIC Consortium — Amber Reynolds
First planning workshop last weekend at the site of the 2016 Symposium. Very energizing to be in a new space.
7.2 National States Geographic Information Council — Tony Spicci

  • NSGIC Recap at Directions Magazine
  • All presentations are posted online. Also look at Google Drive notes under conference archive. Attendance up 75%.
  • Geospatial Data Act of 2014. Trying to get ahead of issues and prior legislation that has not succeeded.
  • Geospatial report card now at version 5.2. Will be released soon.

8. Cooperating Agency/Organization Reports
8.1 NRCS — Liz Cook
Making a concerted effort to improve delivery of LiDAR data. County mosaics, etc. Ten of 42 made with full county coverage to be given to MSDIS. Have no FY14 year-end money. Moving focus from state-initiated to federal-initiated efforts. Missouri not a priority state. October 16 panel discussion at Missouri Chapter of American Planners along with MORAP and EWGW.
8.2 USGS — Shelley Silch
Working in Missouri with NHD with perennial and intermittent streams. Liaisons reorganized as of October 1. Supposed to meet in January.
8.3 Missouri Resource Assessment Partnership — Diane True
No report
8.4 Missouri Mappers Association — Melissa Johnson
Getting October newsletter together. Please send items to her.
8.5 Missouri Society of Professional Surveyors — Joe Clayton
No report
9. Round table Discussion
Gordon: Have undone problems with Planning and Zoning layers. Moving on to 911 projects.
T. Haithcoat: Invited to MACOG meeting to see how the RPCs have been using the Structures data.
Carter: Using ArcGIS Online for asset management. Representing Missouri at the April GIS-T meeting.
Weller: [missed]
Balsman: Has anyone heard of SB809 and what does it mean?
10. Next meeting: Thursday, November 13, 2014, 9:30 a.m., TBD, Columbia, MO
Meeting adjourned at 11:19 a.m.

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