Missouri GIS Advisory Committee Minutes – June 14, 2001

?Attendance

Arnold Williams, MO Dept. of Transportation;
Renee Holder, MO Dept. of Revenue;
Jeff Falter, MO State Emergency Management Agency;
Jo Ann Shaw, MO Dept. of Natural Resources Division of Environmental Quality;
Mark Duewell, MO Dept. of Health;
Tony Spicci, MO Department of Conservation;
Tim Haithcoat, MSDIS;
Jennifer Peterson, City Utilities of Springfield;
Steve Daw, Missouri Mappers Association;
Jim Davis, MO Dept. of Mental Health;
Debbie Pitts, State Data Center;
Jeff Schloss, MO Dept. of Natural Resources;
Julia Cole, East-West Gateway Coordinating Council;
Greg Dorge, City of Jefferson; and
Michelle Carey, City of Kansas City.

Others in attendance:

Helen Stewart, MO State Emergency Management Agency;
Melissa Lawson, City Utilities of Springfield;
Zachary Johnson, Dept. of Economic Development; and
Jason Smith, Dept. of Health

Agenda

  • Call to Order
  • Welcome of New Members
  • Reading of Minutes / Approval of Minutes
  • MSDIS Activities
  • OIT Related Activities
  • State Architecture Plan
  • GIS Position Development
  • State Purchasing Contract
  • Committee Reports
  • Strategic Plan
  • Bylaws
  • MAGIC Info and Update
  • Round Table Discussion
  • Open Discussion
  • Adjournment

Call to Order:

The call to order was made at approximately 9:00 a.m.

Reading of Minutes / Approval of Minutes

Minutes were not read.

MSDIS Activities

No report was given.

OIT Related Activities:

State Architecture Plan

No report was given.

GIS Position Development

Tony reported that he and Jeff Schloss met with Chris Wilkerson (DNR) and Jim Poole (MDC) to discuss the development of GIS poistions. DNR is unable to hire GIS staff. Jeff is currently in an unclassified position. The MGISAC originally addressed this issue with a crosswalk taking GIS positions into IT classifications. Chris and Jim asked that the MGISAC draft position descriptions for four or five GIS positions and bring them back within six weeks for their review and approval. Then, they will take them to the ITAB review board. The ITAB would like to see GIS positions created and they are usually very successful in their efforts to get new positions created.

State Purchasing Contract

ESRI has negotiated agreements with World Wide Technologies (WWT) that they believe will work fairly well for state agencies. Rick Lawson is the new ESRI representative for state agencies. If you need upgrades forArcInfoextensions, you should probably go directly to ESRI for a quote, and then they will send it to WWT.

Committee Reports

Strategic Plan Committee Report

Mark reported that the committee engaged in lively debate on the issues and decided that they needed to bring them back before the full body to determine the direction of the MGISAC. Jeff suggested that Tony form subcommittees immediately to address each of the issues separately. Tony appointed the following chairs for subcommittees:

  • ITAB Liason Jeff Falter;
  • Strategic Planning Mark Duewell;
  • State Architecture Tim Haithcoat;
  • GIT Positions Jeff Schloss;
  • Outreach and Marketing Debbie Pitts and JimLaScala;
  • Bylaws Jo Ann Shaw;
  • SMAC Liz Cook;
  • Training Renee Holder;
  • Internet Mapping Chris Barnett;
  • Federal Initiatives Darryl Williams;
  • GI Standards Arnold Williams.

Mark suggested putting data layers development and the State Mapping Advisory Committee (SMAC) together with Liz as the chair of that committee. Tony said that he needed to think about the data layers development more before choosing a chair for that subcommittee.

Jeff Schloss proposed that the MGISAC not have the SMAC as a subcommittee, because its role has changed significantly. In his opinion, SMAC was inactive for several years, and therefore, there is no reason to reinstate it. Tony responded that the Dept. of Natural Resources (DNR) was asked by the USGS to bring SMAC back to life, and that since the DNR did not act upon this request, the USGS asked the MGISAC to coordinate this effort. The MGISAC in conjunction with USGS worked on this issue for quite some time, and it is now a subcommittee under the oversight of the MGISAC. It will continue as such. This gives the MGISAC an avenue to reach many of the local governments with information. The state needs second generationDOQQs, and the SMAC can work on this issue.

Bylaws Committee Report

Jo Ann reported that the bylaws committee had met and discussed the following issues:
Officer composition, secretary not from MSDIS, change of members not immediately following conference, limitation of one person or one vote per agency, and two-year terms for members. In addition, the committee wanted to re-word the bylaws to reflect how the MGISAC is currently operating. The bylaws committee recommended adding three officers (vice chairperson, secretary, and treasurer). They also recommended that the secretary not be from MSDIS, the change of officers not occur immediately after the conference, the member term be two years with the term being July 1 June 30, and that the rest of the bylaws be reworded per the bylaws proposal dated June 14, 2001. She passed out the bylaws proposal with numbered items, so the group could discuss and vote on each one separately.

Darryl asked that Tony explain the process for voting on each item. Tony replied that he would read each item, ask for discussion, and then we would vote. Jeff Falter asked that Tony read off the list of current members. Tony asked for the members to raise their hands, so that others could see who they were.

Sections 1.0 and 2.0 passed with minor modifications to the wording on 1.0, 2.1, 2.5, 2.6, and 2.7. Section 3.3 and 3.7 were tabled and sent back to committee for additional discussion and rewrite. Sections 3.2, 3.6, and 3.9 were approved as written. Sections 3.1 and 3.4 passed with minor modifications to the wording. Section 3.5 and 3.8 failed to pass. Section 4.1 passed with a change in the last sentence. Section 4.2 passed as written. Section 4.3 was tabled and sent back to the bylaws committee for further discussion and rewrite. Tony asked that we table Sections 5, 6, 7, 8, and 9 until the next meeting.

Tony requested that any grammar corrections to the bylaws proposal be submitted to Jo Ann via email. If a member has problems with any of the sections, he or she should discuss it via email with all the members of the MGISAC. Tony asked the bylaws committee to discuss the composition of the committee further and include representatives from local government. Jo Ann appointed Greg Dorge, Jennifer Peterson, and Michelle Carey to represent local government on the bylaws committee.

MAGIC Information and Update

The next MAGIC meeting will be on June 28, 2001, at the Burr Oak Conservation Center in Blue Springs. The van will be leaving at 6:45 a.m. from the Columbia Environmental Research Center.

Open Discussion

Tony reported that House Bill No. 611 and Senate Bill 0347 made it out of committee, but they have not made it to the governor for his signature yet.

The NSGIC meeting will be at the Hyatt Regency in St. Louis on Sept. 7-13, 2001. Tony thinks that registration costs will be approximately $325 which includes several meals. He encouraged the members to plan to attend.

E-Government Presentation for ITAB

Tim gave a power point presentation that he has prepared to give to ITAB on E-government. He solicited corrections and comments from the group.

Adjournment

Motion carried to adjourn.

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