Minutes for July 10, 2014

Minutes for July 10, 2014

Date: July 10, 2014
Location: Conservation Employees' Credit Union Auditorium, Jefferson City, MO
Time: 9:00 a.m.
1. Call to Order
Meeting called to order at 9:03 a.m.
2. Welcome and Introductions

Missouri Spatial Data Information Service Mark Duewell—present via teleconference
USGS Shelly Silch—present
OA ITSD GIS Paul Wright—present
SEMA Debbie Briedwell, Past Chair—present via teleconference
MoDOT Joe Carter—present
OA ITSD Economic Development Colin Duewell—present
OA Budget and Planning Matt Hesser—excused
Missouri National Guard Drew Lane—absent
OA-ITSD Health and Senior Services Tracy Schloss—present
Department of Conservation Tony Spicci, Chair-elect—present
OA-ITSD Revenue Beth Struempf—present via teleconference
Missouri Dep’t of Natural Resources Michael Weller—present
Washington University in St. Louis Aaron Addison—absent
SEMO RPC Stan Balsman—present via teleconference
Great River Associates Josie Bock—absent
Missouri Society of Professional Surveyors Joe Clayton—absent
USDA-NRCS Elizabeth Cook, Treasurer—present
Surdex Tim Donze—present
MOREnet David Drum, Secretary—present
Mark Twain National Forest Tom Forbes—absent
City of Columbia Matt Gerike—present via teleconference
Camden County Jennifer Gordon—present
Woolpert, Inc. Rick Hammond—excused
Northwest Missouri State University Ming-Chih Hung—present via teleconference
Cole County Melissa Johnson—present (proxy for Warzinik)
MARC Steve Marsh—absent
Jackson County Amber Reynolds, Chair—present
City of Jefferson Greg Resz—absent
MoRAP Diane True—present via teleconference
City of Maryland Heights Andy Wagner—present via teleconference
Boone County Jason Warzinik—excused
MU Extension Shannon White—present via teleconference
Other Attendees
MSDIS Lindlie Haithcoat (for Mark Duewell)
Woolpert Brad Fugate (proxy for Rick Hammond)

3. Approval of Minutes
June minutes available on the web site. Motion to approve from Donze, seconded by Spicci, approved by vote.
4. MGISAC Administration
4.1 Missouri OGI Report — Paul Wright
Imagery/Data Development

  • No update. Budgets are still being developed in light of recent restrictions.
  • OA Purchasing is in the process of C213036004 renewing the imagery contract. Emails went out to the vendors last week to provide information to OA for that renewal.

Internal Projects

  • Chemical Buffer Map – The purpose of this project was to develop a web map that would enable users to click on a chemical site, geocoded location information provided by the Environmental Protection Agency (EPA), to generate a buffer, which will then be used to produce a list of affected sites for vulnerable populations (e.g. day cares, schools, nursing homes). The application was completed in late June. We are now discussing its integration into the SEMA WebEOC (emergency operations center) environment.
  • Plan Updates – A draft of OGI’s updated Office Plan, Communications Plan and Strategic Plan have been forwarded to the state CIO’s Office for review and comment. The strategic plan format was redeveloped based on OA/ITSD’s overall strategic plan. The updated plans will be available on the OGI web site once reviewed and approved by the CIO.
  • ESRI Contract – The ESRI software/services contract expired at the end of February. An extension was put into place until the end of May. That extension also expired with no new contract being established. Another extension was agreed to and will expire August 31. OA Purchasing is to have a new full contract in place prior to this latest extension’s expiration.
  • Mapping Application Security – OGI is working with other groups within OA/ITSD to develop a standard practice for securing web based mapping applications. This is for overall security including login procedures. A process has been identified that we will be testing over the next few months.
  • LiDAR – This project is for implementing LiDAR data storage solutions for all consolidated state agencies plus MoDOT and MDC, streamlining the flow of data, reducing redundant copies and storage costs, and making the data available on a much wider basis. We are currently evaluating a proposed change in data management strategy per state data center (SDC) staff informing us that archives cannot be retained indefinitely. We are contacting MDC, MoDOT, SEMA to finalize cost-sharing before rollout. OGI is to load additional grid data, archive LAS files, update status map and data, and refresh documentation.

4.2 MSDIS report — Mark Duewell

  1. GeoPortal: Both servers are up and operational and we’re beginning the initial work to bring up the Rolla MSDISWeb site. DOIT is installing OS and configuring the partition. Louisa Haithcoat’s configuration of the 2007-2009 2′ Imagery for the State for the GeoPortal continues to make good progress. The count shows 3305 complete of 4202 files. When the metadata manipulation required for GIS Inventory/FGDC is complete they’ll all go up at once. Current Portal record count is 540.
  2. Broadband “Structures” Project: Structures Digitizing Progress: We’re still in the process of review and analysis of the data points and footprints as RPCs continue to return their reviewed data. Only one RPC has not yet turned in their Phase II Structures. We are still digitizing in East-West Gateway but very close now to completing both that RPC and the State. Total “Structures” count stands at 4,940,842. Total footprints count stands at 275,756.
  3. MSDIS has been working with East-West Gateway and MORAP to serve their Ecological Significance Project data through both FTP and web mapping services. The results of that work can be viewed at msdisweb-nn.col.missouri.edu

4.3 Treasurer's report — Liz Cook

Previous balance   $0.00
Income None $0.00
Expense Hannibal Workshop $501.59
Ending balance   $21061.56

Upcoming expenses for GeoTech Camp. CIO/GIO will pay for NSGIC dues for the upcoming year. Cook, Reynolds, Spicci, Warzinik, will be forwarded as NSGIC members.
4.4 Membership report — Tony Spicci
No additional nominations. Behind getting existing members renewed, but in process.
4.5 By-laws — Liz Cook
No items.
5. Project Updates/Action Items
5.1 GIS Day Update — Paul Wright
Checked on availability and recommended time of year for reserving the rotunda. Working on scoping out expectations of event.
5.2 NSGIC Members — Amber Reynolds
See Treasurer’s report.
5.3 Cadastral Standards — Jason Warzinik (tabled)
Update will be provided in August.
6. Committee Reports
6.1 Data Development — Liz Cook, Jason Warzinik
Six county flight in Mid-Missouri, deadline August 31 to secure partnerships. St. Louis Imagery Consortium has 2 of 3 deliveries. MARC has seen pilot imagery but no deliveries. NAIP 2014 status graphic as of Tuesday passed around. No projected delivery date. Taking delivery in pieces of MO-AR LiDAR data.
6.2 NG911 Addressing — Steve Marsh
No report.
6.3 Local Government — Melissa Johnson
Survey almost complete. Using Google Forms instead of Survey Monkey to facilitate branding and more questions.
6.4 Education — Shannon White
GeoTech Summer Camp is this month. No meeting in July. Will schedule a call for August.
6.5 Outreach — Colin Duewell, Tim Donze
Southeast Missouri GIS symposium September 17. Sponsoring at $250. M. Duewell, Donze, White presenting. Will begin planning for LiDAR workshop in Southern Missouri.
6.6 Marketing and Communications — Jason Warzinik
2015 Missouri GIS Conference web site is live at www.mogiscon2015.com. A link was added to the MGISAC web site home page to a page with instructions on how to sign up for the MGISAC mailing list.
6.7 Policy and Legislation — Joe Clayton
No report.
6.8 Strategic Planning — Matt Gerike
On track to have draft plan available for council next month. Interested parties are welcome to contact Gerike.
6.9 2015 Missouri GIS Conference — Mark Duewell
A conference call meeting of the 2015 MOGISCON co-chairs (Marsh, Copeland, M. Duewell), MGISAC Treasurer (Cook) and Custom Meeting Planners (Schieber) was held June 21st. The discussion was an in-depth review of the budget by Marsh and Schieber. A brief summary of the outcome is as follows: the salient fact that the Council is now on a two year budget means we might need to make some adjustments in our approach to the conference budget. It was felt that we should be planning a conference for the first time that was not budgeted to “break even” or even to lose money (initial Chesterfield budget); we must budget a conference to make enough money to support the two year Council planned budget. However, we did still want to let the “Steering Committee” make suggestions and prioritize the budget. To that end two conference calls have been set up:
Call #1 – July 16th – 1:30 – 2:30pm
Call #2 – July 21st – 10:30 – 11:30am
The calls will provide an opportunity for all steering committee members to make an initial contribution to the planning of conference activities and prioritizing the budget. It is hoped we’ll have a DRAFT budget available for the August MGISAC Meeting.
7. Liaison Reports
7.1 MAGIC Consortium — Amber Reynolds
Business as usual at MAGIC.
7.2 National States Geographic Information Council — Tony Spicci
Sent in letters of support for 3DEP program. Has support, needs money. New calendar on NSGIC web page. Working with MAPPS, NACO, others on coastal program. Working toward MOA with NENA. Finalized agenda for annual conference. Transportation working committee.
8. Cooperating Agency/Organization Reports
8.1 NRCS — Liz Cook
LiDAR data being acquired. 3-inch imagery for residual crop monitoring. 6-inch imagery to spot check field assessments. Emergency management layer; suitability for burying dead animals.
8.2 USGS — Shelly Silch
Trying to fill Ray’s shoes.
8.3 Missouri Resource Assessment Partnership — Diane True
Working with MSDIS to post huge data set for EastWest Gateway. Questions to M. Duewell or Diane True.
8.4 Missouri Mappers Association — Melissa Johnson
Conference week after next. Can still register and attend!
8.5 Missouri Society of Professional Surveyors — Joe Clayton
No report.
9. Round table Discussion
Carter: attended county commissioners meeting to help them with their GIS plans. Very busy with Amendment 7. Moving to ArcGIS 10.2 organizationally.
Schloss: working on server upgrades through OGI. Have rewritten everything that was in Flex.
10. Next meeting: Thursday, August 14, 2014, 9:00 a.m., Columbia Department of Conservation Building
Meeting adjourned at 9:51 a.m.

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