Minutes for May 10, 2018

Date: May 10, 2018
Location: MDC Central Regional Office and Conservation Research Center 3500 E Gans Road Columbia, MO 65201
Time: 9:30 a.m.

Agenda

1. Call to Order Meeting called to order at 10:42 a.m.

2. Welcome and Introductions
Ex-officio
Missouri Spatial Data Information Service Tom Vought – present
USGS David Nail – present
OA ITSD GIS Tracy Schloss – telephone

State
SEMA Konrad Hughes – telephone
MoDOT Joe Carter — present
OA ITSD Economic Development Colin Duewell, Chair — present
OA Budget and Planning Matt Hesser— absent

Missouri National Guard Wiley Howell— present
OA-ITSD Health and Senior Services Sruti Banerjee – absent
Department of Conservation Tim Bixler – absent
OA-ITSD Revenue Jason Hinson – absent
Missouri Dep’t of Natural Resources Michael Weller— absent
MSHP Jeff Herzer – absent

Cooperating
Washington University in St. Louis Mollie Webb – telephone; proxy for Aaron Addison
Sanborn Mapping Brad Arshat— excused
SEMO RPC Stan Balsman— excused
Wilson & Co. Eric Cenovich— present
USDA-NRCS Marty Comstock — absent
USDA-NRCS Debra Boshert – absent
Surdex Tim Donze, Treasurer— excused
City of Columbia Taylor Bowen – absent
Camden County Jennifer Gordon — present
Northwest Missouri State University Ming-Chih Hung — telephone
Cole County Melissa Johnson — telephone
City of Lee Summit Steve Marsh— absent
Woolpert, Inc. Kent Park— absent
City of Jefferson Buster Schrage— present
MoRAP Diane True— present
City of Maryland Heights Andy Wagner— absent
Boone County Unassigned — absent
MU CARES
MSPS
US ACE St. Louis
Schneider Corporation Chris Barnett — present
Jon Cole – present
Michael Gawedzinski – telephone
Stacey Priest – present

Other Attendees

Esri Michael Crawford – absent
Fugro
St. Louis County
St. Louis County
Census
FEMA Les Bevin – telephone
Melisa McLean – telephone
Jeanne Jennings-Jimenez – telephone
Craig Best – absent
Jason Smith – absent
Missouri State Library
Columbia Public Schools
Jasper County GIS Coordinator
Boone County Fire Protection District Terry Blauvelt – absent
Laura Estabrooks – excused
Chase Fischer – telephone
Jason Warzinik – telephone

3. Approval of Minutes: April minutes available on the web site.
Approved

4. MGISAC Administration
4.1 Missouri OGI Report — Tracy Schloss
• No Report
4.2 MSDIS Report
• Questions have been raised about foreign transactions to the file server. They are nothing new and will be blocked when future transactions occur.

4.3 Treasurer’s report — Tim Donze
Encumbered Expense: Recognition Plaques $144.98
Previous balance $30,657.59
Income $0.00
Paid Expense: $0.00
Ending balance $30,657.59

4.4 Membership report — Unfilled Chair
• No Report
4.5 By-laws — Joe Carter
• Amendment to the By-Laws was proposed. The proposed amendment described in the attached Exhibit.
5. Discussion Topic/Presentation
5.1 Elections
Results
o Chair-Elect: Buster Schrage was elected
o Treasurer: Tim Donze was elected
o Secretary: Buster Schrage was elected
6. Committee Reports
6.1 Data Development — Jason Warzinik
• No Report
6.2 Education — Joe Carter & Chris Barnett
• Chris Barnett mentioned that MU Extension has launched an informational website www.allthingsmissouri.org to help users see information about their locations
6.3 Emergency Preparedness — Unfilled Chair
• No Report
6.4 Local Government — Melissa Johnson
• No Report
6.5 Marketing and Communications — Jason Warzinik
• No Report
6.6 Missouri GIS Conference — Melissa Johnson and Jason Warzinik
• Conference planning meeting request will be sent out at a later date
6.7 Outreach — Tim Donze
• No Report
6.8 Policy and Legislation — Unfilled Chair
• No Report
6.9 Service Recognition — Tim Donze
• No Report
6.10 Strategic Planning — Unfilled Chair
• No Report
7. Liaison Reports
7.1 MAGIC Consortium — Steve Marsh
• The 2018 MAGIC Conference was lauded as a huge success from vendors and conference attendees
7.2 National States Geographic Information Council — Unfilled Chair
• Discussed By-Laws regarding Tony Spicci departure from MGISAC
8. Cooperating Agency/Organization Reports
8.1 NRCS — Marty Comstock
• No Report
8.2 USGS — David Nail
• LiDAR collection in South Central Missouri is on schedule
• National Elevation Survey is in the works
8.3 Missouri Resource Assessment Partnership — Diane True
• No Report
8.4 Missouri Mappers Association — Melissa Johnson
• No Report
8.5 Missouri Society of Professional Surveyors — Jon Cole
• No Report
9. Round table Discussion
• Chris Barnett – MU Cares will be moving into Gentry Hall
• Jennifer Gordon – In search of accurate lightning strike GIS data
• Diane True – Discussed a meeting previously held at the Missouri Department of Conversation about Wetland Function Mapping.
• Joe Carter – mentioned the next MODOT linework will be released in July 2018

10. Next meeting: June 14, 2018, 10:30 a.m., MDC Central Regional Office and Conservation Research Center 3500 E Gans Road

Meeting adjourned at 12:03 p.m.

By-Laws Exhibit

A Proposed amendment to MGISAC bylaws. This amendment was suggested in order to align our bylaws with the recently updated Strategic Plan objectives. Comments are invited for the next two weeks.
9. Amendments
Amendments to these bylaws shall be offered by submission in writing to all MGISAC members at least ten (10) days before the next scheduled meeting. The proposed amendment shall be taken up for consideration at the next scheduled meeting of the Council where more than 50% of all voting members or their designated proxies are present. The amendment shall be adopted when it has been approved by at least a 75% majority of those casting votes at the meeting of the MGISAC where the amendment is considered.
New amendment, add 3.8 as follows, offered for approval at the June meeting:
3. Objectives
The objectives of the MGISAC are to:
3.1 Meet with the CIO and/or the OGI as needed to facilitate communication and cooperation between the MGISAC and the Missouri Office of Administration–Information Technology Services Division (ITSD);
3.2 Develop communications plan for dissemination of information to the various organizations;
3.3 Conduct monthly meetings to discuss relevant statewide issues and provide a forum to identify, discuss and resolve GIS issues impacting the state;
3.4 Review MSDIS operational status reports twice a year and MSDIS financial reports annually, and provide feedback on direction and any issues noted;
3.5 Develop or adopt GIS standards and procedures and maintain and promote them;
3.6 Identify, develop and facilitate training that is needed statewide; and
3.7 Optionally plan and conduct the Missouri GIS Conference biennially; and assist in planning and conducting the MAGIC Conference biennially. Send at least one representative to regional and national GIS conferences; as needed.
3.8 Optionally, in order to provide direction to the Strategic Plan, establish short-term (yearly), measurable, priority goals.

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