Missouri GIS Advisory Committee Minutes – February 19, 2004

Ryan Lanclos called the meeting to order at 9:08 a.m.

Welcome and Introduction of Members and Attendees

Ex-Officio Members

Tim Haithcoatpresent
Tom Stokespresent

State Members

Gary Beahan (Dep’t of Economic Development)present
Jeff Haney (Dep’t of Revenue)present
Chair Tony Spicci (Dep’t of Conservation)excused
Jeff Schloss (Dep’t of Natural Resources)present
Debbie Briedwell (Dep’t of Health and Senior Services)present
Arnold Williams (Dep’t of Transportation)present
Vice-chair Ryan Lanclos (Dep’t of Agriculture)present
Jeff Falter (State Emergency Management Agency)present
Bobbie Sue Koelling (Dep’t of Elementary and Secondary Education)present

Cooperating Members

Michelle Carey (City of Kansas City)excused (military duty)
Ray Fox (USGS/MCMC)present
Gary Mook (EastWestGateway)present
Kevin Kuhlmann (Village of Innsbrook)excused
Elizabeth Cook (USDA-NRCS)excused
JamesLaScala(City of Liberty)present
Stephen Daw (Missouri Mappers Association)absent
Secretary David Drum (MOREnet)present
Greg Dorge (City of Jefferson)present
Jennifer Peterson (City Utilities of Springfield)absent

Other Attendees

Diane True (MORAP)
Tim Bohn (Surdex)
Craig Molander (Surdex)
Helen Stewart (State Emergency Management Agency)
Steve Marsh (Jackson County)
Mark Duewell (MSDIS)

Approval of the Minutes

Printed minutes passed around the table. Minutes were approved by motion and vote after GIS Data Policy subcommittee report.

Subcommittee Reports

By-lawsJeff Falter

Report took place after minutes were approved. Handout from Jeff. All changes considered one page at a time, each page received a separate motion to approve, second, and hand vote. All changes approved. Extended discussion of membership dilemma.

CommunicationsDavid Drum

New site page template still needs to be modified to resemble the state home page more closely, progressing as possible. Still no contributions from agencies toward data acquisition schedule.

Data DevelopmentJo Ann Shaw, Ray Fox

Ray: no report; nothing till after the MAGIC conference.

Education and OutreachRyan Lanclos

JimLaScalahas resigned from the subcommittee. Ryan: GIS Day at the Capitol (April 27th) participant entry has slowed. Question about vendor participation: should they be the last to be accepted, to allow room for maximum number of non-commercial participants? The other group scheduled in the Rotunda is only there half the day. No internet access. Tables will be an issue; bring yours if you have any. Trying to finalize plans by 3/1. Presentation time is 9 a.m. – 4 p.m.; no word about when we can get in to set up (Debbie indicated 7 a.m.). Moving equipment is up to us. Discussion. Discussion about the boothneed to update to target audience. Discussion about the brochure; same concern. Ryan, Jim, David, Debbie, Bobbie Sue, Jeff H will work up new content.

GIS Data PolicyGreg Dorge, Tim Haithcoat

Greg will try to gather samples from other states, individual departments and try to put together a booklet that adopts parts of the materials in use. Tim has talking points, pieces that need to be covered (maintenance, hosting, tracking, access, etc.). Greg: how does liability statement fit in with Sunshine Law. Discussion.

GIT ArchitectureTim Haithcoat

Tim: different pieces are being handled by other subcommittee members and work is moving forward. Architecture effort at state levelinterviews for chief information architect completed, position should be filled soon. Next meeting is 3/9.MoDOTarchitecture in full swing, working towards centerline standard, addressing standard out for review (still) no comments received. It lacks a minimum base unless it is the minimum base. It may be more of a best practice guideline until it has widespread acceptance. Will it dictate how agencies keep their data? Probably not, but it may become a data transfer standard. Need a vote to pull it from draft status and forward it as a standard. Discussion. Motion to have ITAB liaison present to ITAB made, seconded, and approved by vote.

Homeland SecurityTony Spicci

Tony absent. Mark D. indicated there was not a need to meet until new material is received.

Local GovernmentSteve Marsh, Gary Mook

Subcommittee met after January MGISAC meeting to talk about goals and objectives. Gary spoke with someone at UMSL about surveying theEastWestregion GIS users. Tim H: the outcome of the county assessors meeting was to pilot with some counties (Audrain, Randolph, maybe Hickory). Needs seemed simple but generated a set of questions to see where they were; those are out to the counties. They are looking for another county or two. Please suggest if you know a county that might be interested. Mark D: MACOG hazard mitigation presentation 2/25. HAVA (Help America Vote Act) looking at GIS components in RFP with DonLLoydat SOS. There are some funds that can be used to build centerline data. Subcommittee is meeting again after this meeting.

NominationsTim Haithcoat

Tim would like to relinquish chair. Jeff S: may volunteer after membership issue in bylaws are addressed.

Strategic PlanningTony Spicci

No report

Liaison Reports

Federal/NRCSLiz Cook

No report

Federal/USGSRay Fox

Working with Metropolitan Sewer District to refly St. Louis and St. Charles. There may be grant funds for National Map work; will happen in March.

GIS Merit System PositionsJeff Schloss

No report (new information only available quarterly)

ITABJeff Falter

Recommending to Gerry Wethington to turn ITAB duties over to Chair. Ryan: ITAB report: talk about a charter for MGISAC; web site design; state licensing agreement with ESRI may come to fruition soon. New legislation tracking page on ITAB site coming. Tim: may want to track bill that discusses prosecution of non-surveyors surveying.

MACOGGary Mook

Hazard mitigation workshop 2/25

MAGICTim Haithcoat

Symposium registration open, still looking for presentations. MAGIC will coincide with State Mapping Workshoplots of USGS involvement. Ryan: sponsorship opportunities still available, should MGISAC be a sponsor? Motion by Jim L to sponsor at “gold” level, seconded by Ryan L. Discussion about funds. Motion amended on contingent of funding, approved by vote. Mark D: need for nominations for awards, please suggest to him ASAP.

MORAPDiane True

Having a tech committee meeting in the first week of March, steering committee meeting 3/16.

MMAJennifer Peterson

No report

MSPSDon Martin

No report

NSGICTony Spicci

Tim: mid-year meeting coming up 3/26-28 in Virginia.

OITTom Stokes

New IT-related legislation tracking web site. Working with Tim on county assessors project.

MSDIS Activities

Mark: working with ICREST on web site. Possible projects with National Map, serving Jefferson City data, Liberty data. Would like to thank USGS for donated equipment. Tim continuing to work on mapping partnership office with USGS. Mark very grateful for very broad survey responses. Tim: NASA/Raytheon image repository up soon. Please don’t hesitate to contact Mark with MSDIS requests.

Round Table

Tom S: what is the best way to communicate with MGISAC about GIS issues that are part of IT bills? MGISAC listserv.
Jeff S: DNR data being sold (product called MEGA) but contents are all available free through MSDIS. Fair warning.
Jim L: What content should be on the MGISAC booth at the MAGIC conference?
Ryan L: Subcommittees please send minutes to David D.

Announcement of Next Meeting

March 11, 2004 at Missouri Dep’t of Conservation Employees Credit Union Conference Room

Adjournment

Adjourned at 11:44 a.m.

 

 

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